(Closed) RFP Announced for Community Website Project


Request for Proposals:

Part-Time Community Website Project Manager

Please submit proposals to Jen Shafer at director at unitedwayswo.org by Friday, February 7, 2020 at 5:00pm. Questions may be directed to the same.

I. Overview
Established in 1961, United Way of Southwestern Oregon (“UWSWO”)’s mission is “to increase the organized capacity of the people of Southwestern Oregon to care for one another.” We fight for the health, education, and financial stability of Coos and Curry County residents. We serve Coos and Curry Counties.

UWSWO has entered into an agreement with the Community Website Partnership (“CWP”) to serve as fiscal sponsor and project manager of a free, inclusive, comprehensive, accessible, and sustainable community-owned website for Coos County – South Coast Oregon Connects (“SCOC”). Website content will include local social service resources, volunteer opportunity listings with the ability to sign up for an opportunity, community events, local project highlights, and links to other local resources.

The template for SCOC has been developed by CWP using WordPress (see example at https://www.applegateconnect.org/). Content development and maintenance of the website will be led by a local, part-time, independent contractor and governed by a community-based leadership team of stakeholders including local public library representatives; an array of social service, health care and youth service providers; and community advocates.

II. Project Goals
The goal of SCOC is to engage residents, nonprofits, and/or businesses to promote community awareness, connectedness, and community building opportunities. SCOC aims to provide a live, user-driven portal for information and resources, attracting diverse community members to exchange information, connect with their community, and create opportunities to increase community vitality. A significant portion of this position’s duties center on outreach, engagement, and training for community partners and the larger Coos County community.

III. Duties

  • Convene regular South Coast Oregon Connects core team meetings
  • Establish content development and moderation/administration plans, policies, and procedures, including regular outreach to community partners to ensure information is kept up to date
  • Engage with, and delegate tasks to, existing and new volunteer Core Team participants
  • Create and distribute outreach and engagement materials (business cards, fliers, banner, tabling materials, etc.)
  • Create communication/outreach plan for website, to include:
    • Community partner audience:
      • Education about availability of website and content provided
      • Training on how to add, update content (in a ‘train the trainer’ mode)
      • Support for content development and maintenance
      • Development of marketing materials (print, social media, etc) for website promotion
    • General community audience:
      • Kickoff announcing/promoting website (press releases, kickoff event, etc)
      • Presentations, focus groups, and other outreach activities around Coos County to inform the general public about available resources and content and gather input on potential enhancements
    • CWP Hub Team, CWP Network audience:
      • Maintain regular communication with CWP Hub team
      • Participate in CWP Network sessions, Network peer support, and training opportunities
      • Convene quarterly check-ins to present 30-60-90 day action plans
  • Create evaluation plan, to include:
    • Monthly tracking of Google Analytics data using CWP provided form
    • Development of dashboard reports on usage, website feedback, etc.
    • Training and support for reports to stakeholders and others as needed
  • Identify opportunities for ongoing funding

IV. Budget
Funding for this position has been secured for 10 hrs/week, February – June 2020, at $25.00/hour. Additional funding requests are underway to the remainder of 2020. The time commitment July – December 2020 is expected to reduce to approximately 5 hrs/week.

V. Timeline

  • RFP published January 27, 2020
  • Proposals due February 7, 2020 at 5:00pm
  • Interviews February 10-14, 2020
  • Offer extended February 17, 2020
  • Start date ASAP after offer extension

VI. Proposal Format
Interested parties should provide the following information in their proposal:

  1. Individual contact information (name, email, phone number of person submitting proposal)
  2. If applicable, company contact information (company web site, mailing address)
  3. High level plan for accomplishing project goals, including approach and general timeline for outreach, engagement, and training for community partners and community at large
  4. Examples of past work that is similar to this project
  5. Proof of general liability insurance (or plan to obtain)
  6. References (3 or more, from similar companies/organizations)

Thank you for your interest. We look forward to hearing from you.

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